5 Signs You Are Not Managing Your Time Effectively & How to Change It!


Time is precious, especially if you’re a small business owner with a never-ending to-do list. Managing your time effectively enables you to accomplish more and to do so relatively stress-free. However, some of us find it difficult to manage our time effectively and our lives are affected as a result.

In this blog, we’re going to outline 5 signs you’re not managing your time effectively and how to change for the better!



1. You Are Constantly in a Rush  


If you are constantly rushing from one task or meeting to another, it is a sign that you’ve committed to too much and you’re not managing your time effectively. By committing to too many meetings or setting yourself too many tasks, you’re forced to rush each commitment you make, therefore having a negative impact on your work. However, if you can learn to manage your time better, you can spend dedicated time on tasks without worrying that it will eat into the time you’ve set aside for your next task.


How can you change this?


Give yourself a buffer- As a business owner, it’s tempting to jam-pack your diary full of tasks with no time in between because time is money. However, giving yourself a breather in between tasks is ok. Allowing yourself a buffer of 10-15 minutes will allow you to work stress-free because you know you have some time to spare if you do over run. If you finish your task on time, it doesn’t mean that your buffer time has to be wasted- spend it replying to an email or two, or allow yourself a well-deserved coffee break! We work better when we allow ourselves breaks so don’t feel guilty for resting for a few minutes between tasks!



2. You’re Late to Meetings


Being late to meetings not only impacts you, but others around you too. Punctuality shows that you’re respectful of the other person’s time, however not being punctual is a huge sign of disrespect and can have a negative impact on your relationship with that person. Of course, sometimes the situation is out of our control, however if you are late more often than not, then something needs to change.


How can you change this?


Again, allowing yourself a buffer in between meetings is best- aim to arrive 15 minutes early. Alternatively, ask yourself whether a meeting is absolutely necessary. If the answer is yes, it should be important enough to be on time for. If the answer is no, then consider cancelling the meeting in advance or saying no to it in the first instance.



3. You Jump from One Task to Another 


Do you find yourself jumping from one incomplete task to another? If you do, you’ll know that it can be a huge productivity killer and time waster. You start one task and for some reason or another, you have to stop what you’re doing and start on another task. It could be that you were distracted by an email or a phone call or something else came up that took priority. However, doing this slows your productivity because it can take time to really get stuck in and focused on the job at hand.



How can you change this?


Overcome this by blocking on distractions- if it’s often emails that distract you from your tasks, schedule 15 minutes twice a day to check your emails and action them and do not check them at any other point in the day. If emails aren’t the problem and you just find it difficult to concentrate on and complete each task, at good tip is to clear your workspace of any distractions, including tabs on your computer. Be mindful of focusing on the task you need to complete. Focus on your smaller tasks first- ones that can be completed in a few minutes and then tackle your larger tasks.


4. You Keep Procrastinating 


Do you keep putting off tasks until tomorrow or next week? Often, we put off completing the most simple tasks- they’re not difficult, we just lack the motivation to do them. This is a sign that you’re not managing your time effectively and your priorities are wrong.



How can you change this?


As mentioned in the last point, an effective way to prioritise your tasks and to stop procrastinating is to complete the smaller ones first- the ones that will only take a couple of minutes to complete. This will get you off to a good start and motivate you to tackle the rest of your to-do list with determination.



5. You Are Constantly Tired


Constant fatigue is a sign you’re overworked which means your performance will be effected and the simplest of tasks take you longer than they should. As a business owner, it can be a challenge to allow yourself time for yourself when you have so much to do. However, it’s absolutely vital in order to be the best you can be and remain motivated at work.



How can you change this?


If you are experiencing constant tiredness, you of course need to allow yourself a break. Schedule time for yourself daily- switch off from work, turn off your devices and concentrate on you.


It is surprising how much you can do in one day with efficiency in time. Improve your time management skill for higher productivity and better work-life balance.



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